RTTUZYUW RHOIAAA0001 2582020-UUUU--RHSSSUU. ZNR UUUUU R 152020Z SEP 22 FM MYNAVYCAREERCEN MILLINGTON TN// TO AIG 9226 INFO COMNAVPERSCOM MILLINGTON TN// BT UNCLAS //N01000// SUBJ/PAY AND PERSONNEL INFORMATION BULLETIN 22-23// SECINFO/-/-// MSGID/GENADMIN,USMTF,2008/COMNAVPERSCOM MILLINGTON TN// GENTEXT/REMARKS/1. PASS TO CO, XO, SEL, ADMINOFF, PERSOFF, CCC/NC, COMMAND PAY AND PERSONNEL ADMINISTRATOR (CPPA) AND DISBO. THIS MESSAGE TARGETS PERSONNEL, ADMINISTRATIVE, DISBURSING, AND PASS OFFICES REGARDING CURRENT PAY/PERSONNEL ISSUES FOR BOTH ACTIVE AND RESERVE PERSONNEL. 2. ISSUE 222301: SOP Summary of Changes August 2022 MNCC publishes a "list of effective changes" for Pay/Personnel/Travel SOPs. All SOPs Summary updates are posted at: https://mpte.navy.deps.mil/sites/npc/pers2/SOPs%20Updates/Forms/AllItems.aspx. Ops Alerts are now issued in a more formal format and have been serialized to facilitate ready access and archiving. All of the NPPSC e-mail Ops Alerts are archived at: https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC/NPPSC%20OPS%20ALERTS/Forms/AllItems.aspx A quick launch link (SOPs Updates & OPS ALERTS) is also on MNCC (PERS-2), NPPSC, and all of the TSC/RSC website pages. As of 06 September 2022, the most current overall COVID-19 policy can be found in the below cited reference(s). Future NAVADMINs updating the policy are anticipated. Refer also to ALNAVs for COVID-19 impacts and updates on Department of the Navy operations. Changes/updates with the most significant impact to the SOPs and PAYPERS community include: A. Recent ALNAV/NAVADMIN and Other COVID-19 Related Guidance NAVADMIN 187/22 Updated COVID-19 Vaccination Option - NOVAVAX Ref (a) SECDEF Memo Mandating Coronavirus Disease 2019 Vaccination for DoD Service Members Ref (b) NAVADMIN 190/21, 2021-2022 Navy Mandatory COVID-19 Vaccination and Reporting Policy Ref (c) NAVADMIN 042/22, Updated COVID Consolidated Disposition Authority Data Reporting Requirements and Lessons Learned Purpose: To inform Navy Service Members that the Novavax Coronavirus disease (COVID-19) vaccine is now available. Action: Commanders are directed to counsel any unvaccinated Navy Service Members under their command regarding the fact that receiving the Novavax vaccine series satisfies the requirement in Refs (a) and (b). Additionally, Commanders shall provide such Service Members the following link which provides more information regarding all authorized COVID-19 vaccines, https://www.cdc.gov/coronavirus/2019-ncov/vaccines/index.html. If an unvaccinated Service Member becomes fully vaccinated for COVID-19, it is the Navy’s intent to retain that Service Member, barring other misconduct or reasons for involuntary separation. Additional Action: Commanders are directed to report any previously unvaccinated Navy Service Member who completes an approved vaccine series via email to both of the following addresses: altn_n1_navy_scr.fct@navy.mil and ALTN_Navy_Religious_Accommodations@navy.mil. Include the Service Members DoD ID Number in all such reports. Commanders shall also ensure the Medical Readiness Reporting System is updated to be consistent with information submitted to the Department of the Navy COVID tracking site. B. Other Important PAYPERS Highlights: Nothing to Report C. Ops Alerts: 1. Ops Alert 006-22 Exception to Policy for Temporary Use of Transaction Online Processing System (TOPS) Effective 19 August 2022, only commands (excluding surface ships, DESRON and PHIBRON staffs) with an approved Exception to Policy (ETP) will be authorized to utilize the Transaction Online Processing System (TOPS) for temporary submission of pay, personnel, and transportation transactions. The primary means for submitting pay, personnel, and transportation transactions is via the enterprise Customer Management System (eCRM)/ Salesforce. DISCUSSION: eCRM was launched on 01 December 2021 replacing TOPS as the primary tool for submission of pay, personnel, and transportation transactions to Transaction Service Centers (TSC), Travel Processing Center (TPC), Navy Passenger Transportation Office (NAVPTO), and MyNavy Career Center Joint Bases. As Command Pay and Personnel Administrators (CPPA) have gained access to eCRM and become increasingly familiar with its use, the use of TOPS has become redundant, creating duplicate transactions that slow down the processing of Sailor’s pay and personnel cases. IMPORTANT CAUTION: ** Do not submit duplicate transactions in eCRM and TOPS. Duplicate transactions must be validated and significantly slow down the processing of transactions. PROCEDURES: Effective 19 August 2022, only commands (excluding surface ships, DESRON and PHIBRON staffs) with approved ETP requests will be authorized to use TOPS, in a temporary manner, to submit pay, personnel, and transportation transactions. TOPS transactions submitted without an approved ETP will be marked as “completed” without action and CPPAs will be directed to submit the transaction via eCRM or request an ETP for temporary use of TOPS. CPPAs are responsible for reviewing comments on completed TOPS transactions and take corrective action when required. Refer to the subject Ops Alert for specific details regarding: Procedures to Request an ETP. Using TOPS with an approved ETP. Specific instructions for surface ships, DESRON and PHIBRON staffs, temporarily exempt from this Ops Alert ETP requirement. What This Means to You: a. CPPAs Will use eCRM as the primary means for transaction submission. Submit an ETP, if valid justification exists, for temporary non-use of eCRM. If approved for an ETP, submit approved ETP as KSD in the TOPS transaction. b. TSCs, TPC, MNCC Joint Bases and RSCs will continue to aggressively assist CPPAs with transition from TOPS to eCRM, after determining that the command is able to use eCRM, by actively removing TOPS accounts when eCRM accounts are active for a CPPA and existing TOPS transactions have been completed. D. MPAs and PPIBs 1. MPA 17/22 DJMS RC Update Issue (See MPA 18-22 below) The purpose of this advisory is to provide information to the Field regarding the DJMS RC Code 1 and 2 payroll processing updates. An issue was discovered with the DISA server on 02 August 2022 that caused duplication of files from NSIPS to DMO. Due to the error, the connection between the DISA server and DMO was shut down and no additional files are being accepted until the issue is identified and resolved. Field input from 02 August 2022 was incomplete and partially included in the DJMS RC Code 1 update. Field input beginning 03 August 2022 and onward was not included in the DJMS RC Code 2 update on 04 August 2022. All current field RC inputs submitted through NSIPS are on hold pending resolution of this issue. DFAS will advise with a follow up MPA when the issue has been resolved. 2. MPA 18-22 Resolution to DJMS RC Update Issue (See MPA 17/22 above) The issue documented in MPA 17/22 has now been resolved. NSIPS has restored the connection with DISA and DMO and will process those updates in order of receipt. Field input excluded from the 02 August 2022 Code 1 and 04 August 2022 Code 2 updates will be included in 09 August 2022 Code 1 update. Normal processing for field RC inputs submitted through NSIPS has resumed 05 August 2022. 3. MPA 19-22 Revision to the DJMS-RC Update Schedule for Work month of SEP 2022 The purpose of this message is to advise regarding the following adjustments to the DJMS-RC update schedule for the work month of September 2022 contained in MPA 16/22. The DJMS-RC Code 3 update scheduled for Thursday 22 SEP 2022, PAYDATE/EFT/CHK Date, has been moved up to Friday 30 SEP 2022 from Monday 03 OCT 2022. 4. MPA 20-22 Retroactive Entitlement Adjustments in DJMS-AC Ref (a) MPA 17/20, Retroactive Housing Allowance and PCS Move Adjustments in DJMS-AC System, discussing retroactive processing for BAH and PCS entitlements. Ref (b) DoD FMR Vol 16, Department of Defense Debt Management, which discusses proper debt processing. The purpose of this message is to provide additional guidance on how to reduce the high money amount at mid-month (MM) and at end of the month (EOM) for a scheduled pay date, caused by retroactive entitlement transactions as discussed in Ref (a). After retroactive processing of an entitlement, the field must review affected MMPA account and determine if a debt was created in DJMS. If a suspended debt is posted on MMPA, and the 'PU' FID is reflecting a high dollar amount, field is required to process a DQ20 transaction to offset related debt. DFAS Cleveland requires the field to delay in processing any retroactive entitlement transactions after MM and at least 5 days prior to the Month End Restructuring (MER) run to allow for debt adjudication. If a DQ20 transaction is not processed prior to the MER, the field must provide due process to the service member as detailed in Ref (b). Following these recommendations will reduce internal/external audit reporting for high money payments. This process is part of an audit control to prevent unnecessary overpayments created by retroactive entitlement adjustments. 5. MPA 21-22 Promotion Discrepancy in DJMS-AC There is a known promotion discrepancy within DJMS-AC that is being researched. Corrective actions are being made by DFAS-CL via MASS Data Process. DWOWS cases are not required for corrections. All affected promotees are expected to be made whole at the Mid-Month (MM) September pay period. 6. PPIB 22-18 Required Action for all Navy Web DMO/Web MMPA Users Ref (a) MPA 06/19 announcing procedures for establishing, a new, renewal or continuation of the Web Defense MILPAY Office (Web DMO) and/or the Web Master Military Pay Account (Web MMPA) request procedures for all naval personnel requiring access. In accordance with Ref (a), effective 03 June 2019 the DD Form 2875 System Authorization Access Request (SAAR), is no longer accepted to create or modify any new or existing MMPA or DMO user account. Navy personnel requiring a new, renewal, or continuation of a Web DMO and or Web MMPA account, must submit the request using the Account Management and Provisioning Systems (AMPS) website: https://amps.dla.mil/. External Authorizing Official: Effective 08 July 2022 all Navy AMPS requests should indicate one of the below MNCC personnel as the External Authorizing Official: Navy Senior TASO TASO Email Address Ms. Amy Godet amy.s.godet.civ@us.navy.mil Ms. Anna Masterson anna.k.masterson.civ@us.navy.mil Ms. Carrie Moye carrie.l.moye.civ@us.navy.mil Ms. Katie Tindall katie.n.tindall.civ@us.navy.mil Training/Assistance: Personnel who need training on establishing AMPS accounts and requesting MMPA or WEB DMO access should utilize the User Guides and Job Aids found on the AMPS Splash page as the authoritative training resource. E. NAVADMINs NAVADMIN 186/22 Special Duty Assignment Pay Update for Nuclear Trained Sailors Ref (a) OPNAVINST 1160.6C, Special Duty Assignment Pay Program Ref (b) DOD Instruction 1340.26 Change 1, Assignment and Special Duty Assignment Pay This NAVADMIN announces an update to the Special Duty Assignment Pay (SDAP) rate structure for nuclear trained Sailors with scheduled implementation. Additionally, this NAVADMIN notifies the Fleet of upcoming pay changes for those Sailors meeting SDAP requirements. No action is required by commands or MyNavy Career Center (MNCC) organizations to implement this revised SDAP structure. Requirements to be eligible (e.g., active Navy enlisted classification (NEC), UIC, etc.) for SDAP in line with Refs (a) and (b) remain in effect. This revision has no impact on SDAP assignment for reactor department conventional machinists mate (MM) and engineman (EN) Sailors. Current SDAP levels remain in effect for reactor department conventional MM and EN Sailors. This SDAP rate structure change goes into effect 60 days after the release of this NAVADMIN. Refer to subject NAVADMIN for: Purpose Revised SDAP Rates Eligibility Implementation F. MPM Revision Updates MPM Quarterly Change Report (QCR) – 79 was published 23 August 2022. The QCR- 79 Articles are accessible at: https://www.mynavyhr.navy.mil/Portals/55/Reference/MILPERSMAN/Documents/SUMMARY%20CH-79. pdf?ver=R20GJGFwfKPqp01s20uuLg%3d%3d The updated articles for CH 80 are accessible at: https://www.mynavyhr.navy.mil/References/MILPERSMAN/Updated-New-Cancelled-Articles/ 3. POC: Mrs. Lo Retta A. Hale, USN (Ret.) (901) 874-3924/DSN 882, Loretta.a.hale.civ@us.navy.mil. BT #0001 NNNN